Edit folder permissions

Build 1501 on 14/Nov/2017  This topic last edited on: 5/Aug/2014, at 15:44

IMPORTANT: Pay a special attention on denials! If a user belongs to more groups, certain permissions may be denied on the level of another group and if the group has a higher priority of the one you're looking at, you won't see the denial, but it will be effective. Note also that denials may exist on the personal level too.

Click to toggle graphic sizeRecommended settings

The recommended settings depend on your copy flow. There will be surely the folders where you want to deny access to some users, while granting to other limited or all permissions. See more in the blocks "Articles and text elements permissions" and "Images permissions" in the Permisions on images, articles and text elements topic.
Click to toggle graphic sizeTo edit permissions

You can review and grant/deny GN4 folders permissions under Access permissions on the folder editing dialog box (EdAdmin4 > Security > Folders and quotas).

1.On the search pane, under Parent, select the parent folder to display the list of all its sub-folders.

2.Double click a folder to display Edit Folder dialog box.

3.Click the Click to toggle graphic size icon to add a permission - this displays the Access Permissions dialog box:

Click to toggle graphic size

4.Under Security, select the group (recommended), or the user to set permissions for. Note: should you want to set permissions for more groups/users, do it one-by-one.

5.Do one of the following:

•Select a preset (View, Read, Send to, Edit In, etc.)

•Select Custom and then click to grant/deny the individual permissions.

Note: to be able to see sub-folders of a given root folder, users need to have at least a Read permission on a root folder.

See also Permisions on images, articles and text elements for the details on which permissions you need to grant to provide a smooth work with content.

6.Click OK to close the Access Permissions dialog box.

7.Click OK to close the folder edit dialog box.

Note

The GN4 users need to reload configuration to see the changes. See Reload configuration.
Click to toggle expandAbout presets

There are several presets. Every preset but View includes the settings of the previous preset(s) and adds more permissions.

•View: allows only to view the content of the folder. You cannot do any editing. You cannot send or delete items in the folder.

•Read: allows only to view the content of the folder and crop referenced images. You cannot do any editing. You cannot send or delete items in the folder.

•Send to: includes Read and also allows to send content in the folder, but you cannot send from that folder.

•Edit in: includes Send to and also allows to send content from the folder, to assign and remove the referenced content (e.g. multimedia to articles, or assigning articles to editions).

•Change in: includes Edit in, and also allows to place/send for all classes of content in the folder, but not yet to edit content.

•Change: includes Change In and also allows editing of content of all classes except Protected, and does not include deleting of content.

•Full Control: includes all permissions.

•None: no permission.

•Custom: you can select the permissions in the matrix:

object_permissions2

See How to use Access Permissions dialog box?

To learn about meaning of every permission, see Objects access permissions and Objects access classes.
Click to toggle expandExamples

A request is:

1.Allow articles etc. to be SENT IN to this folder.

2.Allow articles to be SENT OUT of this folder (back to editor basket for changes).

3.DENY text editing for articles etc that are IN this folder.

4.ALLOW geometry to change.

This is achieved by assigning the following permissions on a folder for the specified group (the example is on the Everyone group, but do not use the Everyone group for it – create a new group for this purpose and assign specific users to it).

folderperms1

Note

A permission is denied when there’s a red button with – sign. A denied permission overrides all other settings, inherited from other groups. In this particular case it means that if Administrators would be members of a group that have explicitly denied permissions, that even then would not be able to access such data – which is normally not what you want. Use permissions denial only for special cases, to prevent locks difficult to solve.

To hide folders from specific user, select those folders in EdAdmin4 (Security > Folders and Quotas), and then add the denial of Read and Ref Read:

Click to toggle graphic size

Those folders will become inaccessible for that user, even if the user has the Default permission. The denial applies also on EdAdmin4.

Notes

•Do not use the None preset. As it denies also the write permission, you won't be able to save your changes of folder permissions. Do not deny write permission for the same reasons.

•The GN4 users need to reload configuration to see the changes. See Reload configuration.

•If you select many folders, be patient - the system may react a bit slowly.

See also About folders permissions

See also

Permisions on images, articles and text elements