Access to the GN4 folders is subject of permissions, granted to the GN4 users and groups. Permissions can be granted, denied or undefined. If a user belongs to more groups, and all those groups have different access permissions to a given folder, the total permissions are the sum of all permissions and denials, applied in the same priority as it is the groups priority (see About groups priority).

The permissions are quite elaborated, and they could be set as:

•View: allows only to view the content of the folder. You cannot do any editing. You cannot send or delete items in the folder.

•Read: allows only to view the content of the folder and crop referenced images. You cannot do any editing. You cannot send or delete items in the folder.

•Send to: includes Read and also allows to send content in the folder, but you cannot send from that folder.

•Edit in: includes Send to and also allows to send content from the folder, to assign and remove the referenced content (e.g. multimedia to articles, or assigning articles to editions).

•Change in: includes Edit in, and also allows to place/send for all classes of content in the folder, but not yet to edit content.

•Change: includes Change In and also allows editing of content of all classes except Protected, and does not include deleting of content.

•Full Control: includes all permissions.

•None: no permission.

•Custom: you can select the permissions in the matrix, deciding to grant or deny independent permissions for managing content, metadata, referenced items etc. stored in the given folder.